Job Description

Job Title: Executive Assistant / Office Manager

Location: Amsterdam, Netherland ( Onsite )

Duration/Term: Long Term Contract

Job Description:


We are looking for a proactive and hands- on Executive Assistant / Office Manager to support the daily operations and management of our Amsterdam office. This role is ideal for a highly organized individual who can manage office administration, support the executive team, and serve as company secretary. The position requires a strategic thinker with excellent communication and interpersonal skills, adept at handling both administrative tasks and high-level responsibilities for senior leaders.

Key Responsibilities:

Office Management:

• Stakeholder Coordination: Liaise with staff, suppliers, and facilities management to ensure seamless office operations.
• Budget and Supplies Management: Oversee the office budget, manage supplies, and handle daily correspondence to maintain an efficient workspace.
• Procedure Development: Design, implement, and update office procedures and administrative systems.
• Employee Onboarding Support: Facilitate induction programs, coordinating IT and HR setup for new employees.
• IT Coordination: Act as an intermediary between corporate IT and local users to address technical needs.
  
  

Executive Assistance and Company Secretary Duties:

• Executive Support: Assist local Board management with day-to-day activities, including meeting planning, diary management, travel arrangements, and expense tracking.
• Board Meetings and Documentation: Serve as company secretary, recording and archiving documentation for Board and quarterly Supervisory Board sessions.
• Event Coordination: Organize company events and conferences as needed.

Ideal Candidate Profile:

• Professional Qualities: A detail-oriented, stress-resistant individual with strong planning and organizational skills.
• Confidentiality: Trustworthy and discreet, capable of handling confidential and sensitive information.
• Interpersonal Skills: Excellent communicator, skilled at engaging with top-level executives and external service providers.
• Adaptability: Ability to work independently and navigate ambiguous situations effectively.
• Language Proficiency: Fluent in both English and Dutch.

Key Skills: Office management, executive support, budgeting, onboarding, event coordination, board documentation, diary management, English and Dutch fluency

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